What's new in FillMyClass

If someone hasn’t accepted their invitation, an admin can send them a reminder from the invite list instead of inviting them again.

Filter invitations to see who has joined and who still needs a nudge, so organizations with a lot of staff can follow up without scrolling through everyone.

Users see a short setup checklist on Home - a substitute is prompted to set availability and turn on notifications. A teacher learns how to create their first request.

Tap a day on the calendar to begin a substitute request with that date already selected.

The preferred-substitute picker is searchable by name, so organizations with a large pool can find the right person without scrolling.

Buttons, forms, lists, and menus share the same design patterns throughout FillMyClass.

Teachers can add sub plans and supporting materials when creating a request or afterward, and the substitute covering the job finds them right in the request details.

Substitutes tell FillMyClass the hours they normally work each weekday and record the days they’re unavailable, for one school or all of them.

Schools control how long preferred substitutes get exclusive access before a request opens to the wider pool, and the window can vary by how far in advance the absence is posted.

Substitutes can decline a job to keep their list focused. When every preferred substitute has declined, FillMyClass can open the request to the wider pool early.

For each request administrators can see who declined, who is outside their availability, and who is booked elsewhere - plus a request’s log.

A request table lets administrators sort and filter requests across the school and export the filtered results to CSV.

One request can cover multiple dates, each with its own hours. Schools choose whether one substitute must take the whole block or different substitutes can cover different days.

Push, email, and text preferences are managed together, per school and per type of alert.

Absences that span several days appear as connected blocks with consistent status colors and icons. On larger screens, administrators see the calendar and the selected day’s requests side by side.

Administrators can choose a substitute while creating a request or assign someone to an open job. The substitute is notified automatically.

Swap the assigned substitute without cancelling and recreating the request.

You can reactivate a request that was cancelled.

New jobs, cancellations, accepted requests, reminders, and unfilled-job warnings can be delivered by text, with control over which ones you receive that way.

After submitting, choose to create another request with the details you just entered, then change the date or anything else that differs.

The confirmation screen offers two direct options: open the request you just created, or start another one.

Teachers see their requests and can start a new one; substitutes see available opportunities and the jobs they’re covering.

When a teacher chooses preferred substitutes, the request is available only to them for an initial window. If nobody accepts, it opens to the rest of the school’s pool.

A month view shows requests by day and distinguishes the ones with coverage from the ones that still need a substitute.

Teachers and administrators can cancel a request that’s no longer needed. Everyone involved is notified, so no substitute keeps planning around it.

User’s can choose which alerts they receive and how they receive them.

Links in FillMyClass emails and notifications open directly to the relevant request in the app.

The Admin Center brings together a calendar of filled and unfilled requests, quick access to users, invitations, join codes, and settings - from the app or a web browser.

Send invitations individually or as a group and track whether each one is pending, accepted, or rejected. Create join codes that carry the right role, so you can easily invite multiple people at once.

Find anyone in your organization by name, email, or phone number, along with their role.

Front-office staff can post a substitute request on a teacher’s behalf.

Administrators can be notified when requests are created or accepted, and warned when an upcoming request is still unfilled.

Organization settings let administrators set the preferred-substitute window and unfilled-request warning timing once for everyone.

A Looking Ahead section on the administrator Home screen shows upcoming filled and unfilled requests.