Sub plans, substitute availability, and multi-school accounts

Teachers can add sub plans and supporting materials when creating a request or afterward, and the substitute covering the job finds them right in the request details.

Substitutes tell FillMyClass the hours they normally work each weekday and record the days they’re unavailable, for one school or all of them.

Schools control how long preferred substitutes get exclusive access before a request opens to the wider pool, and the window can vary by how far in advance the absence is posted.

Substitutes can decline a job to keep their list focused. When every preferred substitute has declined, FillMyClass can open the request to the wider pool early.

For each request administrators can see who declined, who is outside their availability, and who is booked elsewhere - plus a request’s log.

A request table lets administrators sort and filter requests across the school and export the filtered results to CSV.

One request can cover multiple dates, each with its own hours. Schools choose whether one substitute must take the whole block or different substitutes can cover different days.

Push, email, and text preferences are managed together, per school and per type of alert.

Absences that span several days appear as connected blocks with consistent status colors and icons. On larger screens, administrators see the calendar and the selected day’s requests side by side.